Introduction:

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, assisting with school certification, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities:

• Manage calendars and schedules for the team, including coordinating meetings and appointments

• Answer phone calls and respond to emails in a timely and professional manner

• Greet and assist visitors and clients 

• Coordinate school certification and annual renewal process
• Maintain student records and ensure that all intake information is received
• Compile student attendance, and submit a daily summary report to the Finance Department

• Assist with school event planning and coordination

• Other duties as assigned

Qualifications: 

• Bachelor degree preferred
• Minimum two years experience as an administrative assistant or in a similar role is preferred
• Strong communication and interpersonal skills
• Proficiency with computer systems and software, such as Microsoft Office and Google Suites
• Excellent organization and time management skills
• Ability to multitask and handle a high-volume workload

Perks:

• Medical, dental, vision, life and EAP insurance

• 403(b) retirement plan

• Professional development opportunities

• Tuition reimbursement

$1,000 HIRING BONUS OFFERED!

Small Class Sizes!

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• EAP
• 403(b), 403(b) matching
• Tuition reimbursement
• Professional Development Assistance

JOB SUMMARY:

The Support Staff assists the classroom Teacher in the implementation of positive student behavior management techniques and procedures. The Support Staff provides academic support for students under the supervision and direction of the Teacher on a daily basis. This position works closely with Teacher, the Clinical Manager, the Behavior Interventionist, and Counseling Interns on issues related to the educational, behavioral, and emotional success of the students. The Support Staff confers with school counselors and the teaching staff to obtain insight regarding student problems in learning, mental impairments, emotional impairments, and behavior disorders affecting the learning process. This position assists the classroom Teacher with effective class management for the successful accomplishment of the students Individual Education Plan.

Please see link below to apply directly at our company site.

https://secondstartlearningdisabilities.easyapply.co/

ESSENTIAL FUNCTIONS:

1.       Provide in classroom behavior management and academic support to the classroom Teacher by performing tasks that evaluate, monitor, and manage the actions of the students ensuring that they are behaviorally available to participate in class lessons.

2.       Performs problem solving with students through coaching, mentoring, and disciplining according to procedures set forth by the classroom Teacher.

3.       Responds to and de-escalates crisis situations in the classroom by mediating conflicts between individual students, and/or staff and teaches healthy and effective conflict resolution to the students.

4.       Physically intervenes with aggressive who act out their aggression in prescribed situations as detailed in Day School policy. (This includes but is not limited to physically restraining, escorting, lifting, or taking necessary action to maintain eye contact with the student.)

5.       Calls on Behavioral Interventionist when a students behavior is disruptive or physically threatening and cannot be managed within the classroom setting.

6.       Meet on a scheduled and regular basis with Behavioral Interventionist to discuss current Day School behavior management policy, industry trends, and best practices.

7.       Assists students, individually or in groups, with lesson assignments to present or reinforce learning concepts.

8.       Acts as classroom caretaker in the temporary absence of the Teacher ensuring the daily lesson plan is followed.

9.       Under the direction of the Teacher, presents subject matter to students, utilizing a variety of methods and techniques, including lecture, discussion sessions and supervised role-playing.

10.    Performs daily school entrance gate coverage for student arrivals and departures.

11.    Procures and distributes behavior incentives and rewards for students.

12.    Maintains classroom and student documentation and records as requested by the Teacher.

13.    Attends staff meetings, Individual Educational Plan meetings, clinical behavioral meetings, training sessions and retreats as requested by the Teacher or the Day School Principal.

14.    Participates in activities such as field trips, and graduation exercises at the request of the Teacher or the Day School Principal. 

15.    Takes on other related duties as needed within the scope of current assigned duties and position related work experience

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Must possess effective communication skills to interact with students. 
• Must be highly observant and able to utilize auditory and visual cues to provide proactive intervention. 
• Must possess effective working knowledge of current and professional student behavior management techniques and practices in Special Education environments.
• Must be able to work effectively as part of a team in a collaborative manner.

 EDUCATION AND EXPERIENCE:

• A High School diploma is required or a four-year college degree from an accredited institution, preferably in education or child psychology. 
• Must complete Crisis Prevention and Intervention Training (i.e. Handle With Care) within the first 2 weeks of employment.

 Physical Requirements

• Must be able to effectively communicate. 
• Must be able to effectively use a computer and telephone. 
• Must be able to read and compose documents.
• Must be able to lift and move at least 70 lbs.
• Must be able to physically participate in implementation of approved hands-on student behavioral management techniques and methods when necessary.
• Some local travel may be required.  

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

**SB848 Compliance & Classified Employment Verification - Effective January 1, 2026, in accordance with Senate Bill 848 (SB 848), all applicants for classified (non certificated) positions are legally required to provide a complete and accurate record of all prior employment with Local Education Agencies (LEAs), school districts, county offices of education, charter schools, state special schools, private schools, and other educational institutions, regardless of the length of service. 

As part of the hiring process, Second Start will verify employment history, which includes obtaining information from previous employers regarding credible allegations, investigations, or disciplinary actions related to egregious misconduct.

JOB SUMMARY: 

The School Administrative Assistant works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner. This includes performing tasks consistent with the goals and objectives of this position or as assigned by the School Director, Executive Director and/or Human Resources Director. 

ESSENTIAL FUNCTIONS:

1. Provide professional clerical support for the school

2. Answer phones, take messages, and give information to intended personnel

3. Creates a welcoming environment, greets students and families and directs visitors to check-in procedures

4. Process and track inquiries including completing intake sheets on individuals interested in the school, schedule prospective parent tours and student school visits with appropriate school staff, (e)mailing of school brochures and/or other pertinent information, and follow up with all parties to deadline or offer enrollment

5. Register new students and enter student data into computerized student record system

6. Manage student record system by enrolling, transferring and withdrawing students, receiving and sending records, and maintaining student files 

7. Ensures distribution and receipt of critical student information from parent and student handbook, intake packets and emergency contact information 

8. Administer parent-approved medications and contacts parents in medical emergencies

9. Maintain current staff and student rosters 

10. Monitor student attendance, inform school staff of attendance concerns and submits attendance report to the finance department 

11. Assists finance department in student billing processes

12. Directly assists the school director with critical organization functions including but not exclusively: school certification, annual renewal process, grant research and writing, professional training and presentations, critical organization records (OSHA, Health, Fire, MSDS, etc)

13. Monitor and supervise students during staff meal and rest periods, unstructured times and/or off-campus activities

14. Work with vendors to ensure campus safety, school site maintenance is performed and HOA, CDE and municipal requirements are met

15. Maintain clean, safe, healthy and professional school environment including straightening and light cleaning as needed

16. Works directly with Human Resources on all employee issues; hiring, onboarding, paperwork, training, benefits, and awards

17. Planning and execution of fundraising events

18. Assisting with social media channels and school marketing campaigns

19. Responsible for coordination of school special events, training, and marketing as directed by the School Director or Executive Director

20. Duties to assist Executive Director as assigned such as; scheduling appointments, collaborate on events, and school activity information 

21. Perform other duties as may be deemed necessary for the efficient operation of the organization

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Must be able to represent Second Start/Newton Learning Center in a professional manner

• Must have working knowledge of the operation of non-profits and/or non-public school

• Knowledge of Federal Title Funding for private schools

• Must have the ability to be flexible to diversification and change and work under pressure

• Demonstrate the ability to read, speak and write in the English language professionally

• Ability to work with staff, students, volunteers and families with learning disabilities

• Knowledge of Microsoft and Google suite

• Proficiency with social media platforms and marketing experience preferred

• Ability to independently prioritize and process workflow 

• Ability to handle confidential matters professionally 

• Knowledge and experience with student record database systems helpful

• Demonstrated abilities to be a good team player 

• Helpful, respectful, approachable and team-oriented; building strong working relationships and maintaining a positive work environment

EDUCATION AND EXPERIENCE:

• High school diploma required, Bachelor degree preferred

• Two years office experience required without bachelor degree, highly preferably in an educational setting 

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to 

• Must be able to sit, stand and/or walk for prolonged periods of time

• Must be able to lift and carry objects up to 35 lbs a distance of 50 feet 

• Must be able to perform repeated pushing and/or pulling movements 

• Must be able to effectively use a computer and telephone 

• Some local travel may be required